Office Support Staff Positions
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 32 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.
Caldwell University is an Equal Opportunity Employer strongly committed to diversity, equity and inclusion within its community.
Office Assistant – ABA (part-time) (Req #2202)
Caldwell University invites applications for a part-time Office Assistant responsible for creating a welcoming environment and managing the front office. Job duties include, but are not limited to:
-Provide front desk reception to include greeting visitors, answering phones, and following up on all inquiries.
-Perform general office duties including maintaining client records, creating forms, establishing and maintaining files, and mailings, processing incoming and outgoing mail, scheduling and canceling appointments, and ordering and maintaining inventory of office supplies.
-On-boarding of all student employees, including generating HR paperwork.
-Supervise student employees and monitor all hours worked
-Facilitate volunteer services and process volunteer paperwork.
-On-boarding of all new clients
-Annually perform background checks and update medical forms on all Center students/staff
-Annually update all medical forms for clients
-Direct billing to the insurance company, using Form 1500.
-Create a schedule of Practicum/Staff to ensure Learner coverage.
-Coordinate Staff Training, CPR-First Aid, and PMT
-Create a Center calendar
-Reschedule Practicum/Staff based on call-outs and track make-up hours.
-Enforce Center policies/procedures as outlined in the manual.
Knowledge is equivalent to a high school education with proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, and Excel), and Quickbooks, plus 18 to 24 months of effective business experience required. Must be available to work Monday through Friday, 8:30 to 12:00. Experience working with databases is also strongly preferred.
Applicants must submit a resume, a cover letter specifying the position, and a list of three professional references including complete contact information.
Custodian/Porter PT (Req. 2140)
Caldwell University invites applications for multiple part time openings for a Custodian/Porter position. Reporting to the Assistant Director of Residence Life, this position is responsible for keeping the Residence Halls common areas (common bathrooms, lounges, kitchens and hallways, trash rooms etc.), clean, safe and well-maintained for students, visitors and employees. The porter will work mostly weekends and during special events and major Residence Life events such as opening, closings and summer conferences preparations. Porters should have attention to detail, physical stamina, and the ability to work independently or as part of a team and must demonstrate a friendly and respectful demeanor when interacting with students, guests and employees and must be highly responsible, trustworthy and reliable. Job duties also include, but are not limited to:
Cleaning
-Sweep, mop, vacuum, and polish floors. Dust and wipe down surfaces, including windows, furniture, and fixtures. Clean and sanitize restrooms, showers, common bathrooms, game rooms, fitness rooms, common kitchens and appliances, lounges, laundry rooms, common areas, and professional staff offices/main Residence Life offices. In emergency situations, clean inside a student room.
Maintenance & Repairs
-Assist in minor repairs, such as replacing light bulbs, fixing loose hinges, or unclogging drains, changing curtains in common bathrooms, changing toilet seats, moving furniture in the lounges etc. Identify and report any maintenance or repair issues, such as plumbing leaks, broken fixtures, or malfunctioning equipment.
Trash Removal
-Empty trash and recycling bins regularly and keep the trash room cleaned and free of odors.
High School Diploma or equivalent plus one to two years of effective experience is required. This is a weekend position, with shifts on Saturday and Sunday, 6 hours per day.
Applicants must submit a resume, cover letter specifying position, a list of three professional references including complete contact information.