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Administration – Part-Time

Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff and student body. Candidates from historically underrepresented groups, whose work furthers our diversity and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply. Candidates must be willing to support the Catholic Dominican mission of the University.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University is an Equal Opportunity Employer strongly committed to diversity, equity and inclusion within its community.

Summer Academy Nurse (req.2209)

Caldwell University invites applications for a Summer Academy Nurse. This position is scheduled to work from 8:30 am to 5 pm, beginning June 23rd and ends August 1, 2025. Reporting to the Summer Academy Director, the Academy Nurse will oversee the health and safety of Academyers and staff by managing the health center, administering medications, providing first aid, treating injuries and illnesses, and acting as a liaison between Caldwell Summer Academy, Academyers’ families, and healthcare providers. Additionally, the nurse will handle medication management and ensure students’ health needs. Job duties include, but are not limited to:

  • Administering medications and providing care for non-emergency health needs.
  • Serving as a liaison between Caldwell Summer Academy and parents regarding health needs and necessary paperwork before students’ arrival.
  • Maintaining inventory and ordering medical supplies and equipment.
  • Reviewing and organizing health records, including immunization reports, for students. Communicating relevant health information to the Academy staff.
  • Managing health center records, including treatment logs, medication logs, accident/incident reports, and documentation required by the state of New Jersey.
  • Ensuring the cleanliness and sanitation of the health center.
  • Notifying Academy directors of any serious illnesses or injuries involving Academyers or staff.
  • Communicating with local doctors, hospitals, pharmacies, and parents as needed.

Applicants must be 21 years of age or older and hold a degree in Nursing or equivalent.  Current certifications as a Registered Nurse (RN), Advanced Practice Registered Nurse (APRN), Nurse Practitioner (NP), or Physician’s Assistant (PA) in New Jersey are preferred.  Prior experience as an RN, APRN, NP, or PA, especially in pediatrics or school nursing, is highly desirable. First Aid and CPR/AED certification is required. Strong communication and interpersonal skills are essential.

Student Accounts Coordinator (Req.2208)

Caldwell University invites applications for a full-time Student Accounts Coordinator. Reporting to the Director of Student Accounts, the Student Accounts Coordinator assists with daily front-line triage of the One stop office, ensuring inquiries are answered promptly by phone, email, and in person. Handles in-depth questions and concerns specific to student accounts. Works closely with Financial Aid, Registration, and Advising to answer general inquiries related to their respective areas. Key Tasks include front line coverage, cashiering, processing payments, payment reconciliations, collections and student account resolutions. Job duties include, but are not limited to:

  • Answering general questions from faculty, students, and staff in person, on the phone and via email. Monitoring common email inboxes and responding as appropriate.
  • Maintaining expert knowledge of all student online portal functionality, ranging from course search to aid package to online payment. Assisting students with self-service activities.
  • Handling in-depth questions and concerns specific to student accounts. Assisting with collection efforts of past due accounts. Providing feedback for delinquent accounts. Working with students on payment options and escalating inquiries when appropriate. May be assigned to student groups to ensure billing accuracy. 
  • Assisting students with issues regarding textbook bundle opt-out options and commuter plan waivers.
  • Accepting payment (cash & check); reconcile receipt screen daily. Performing cashiering functions, processing checks, money orders, cash, and wire transfers.
  • Manually post tuition and housing deposits, as well as other payments made via Nelnet.
  • Performing weekly online remittance reconciliations. Posting outside scholarships to student accounts after review by the Financial Aid office.
  • Running daily reports, including payment returns, payment plan status reports, and AR hold reports. Working closely with the Director to assign/release holds.
  • Providing office support, including ordering office supplies, opening and distributing incoming mail, preparing mailing related to balance notices and 1098-t’s, collecting documentation, etc.
  • Assisting with the refund process as assigned by the Billing Manager.
  • Retrieving documents requested by collection agencies as directed.
  • Filing transaction reports/maintaining records.
  • Following up on third party payments as necessary.

Associates Degree. Bachelor’s preferred, with 1 to 2 years of effective experience required. Must be proficient in Google Suite ( Calendar, Docs, Sheets, Drive) and Microsoft Office ( Excel, Word). Must have experience with data entry.bility to participate in physical activities such as outdoor games, sports, and other camp-related activities

PT Campus Shuttle Van Operator (Req.2197)

Caldwell University invites applications for a part-time Campus Shuttle Van Operator. Reporting to the Director of Campus Safety and Security, the Campus Shuttle Van Operator provides safe transportation to students, staff, and faculty. Job duties include, but are not limited to:

  • During an assigned shift, driving a University van on designated routes picking up and dropping off passengers as scheduled.
  • Assisting individuals with physical disabilities with boarding and exiting the van. Assisting passengers with seating and securing individuals in safety belts prior to operating the van.
  • Conducting and recording daily pre-trip checks on van and van components, including inspecting tires, lights, fuel level, oil level, and windshield wipers. 
  • Reporting any defective equipment immediately.
  • Completing daily operations report (times, mileage, routes, etc.)
  • Completing incident reports as necessary.
  • Cleaning interior and exterior of van.
  • Communicating and Assisting the Director of Campus Safety and Security as needed.

High School diploma or General Equivalency diploma (GED) required. Requires a clear and valid New Jersey State Driver’s License. The shift for the Campus Shuttle Van operator position is Monday through Thursday from 5pm to 11pm, when the university is open.

Bi-Lingual Career Counselor PT, Grant Funded (Req.2157)

Caldwell University invites applications for a part-time Bi-Lingual Career Counselor. This position is part of a grant-funded Title 5 program through September 30, 2028. Reporting to the  Director of Career Planning and Development, the part-time bi-lingual Career Counselor supports diverse students at a Hispanic Serving Institution by providing career guidance and resources, with a focus on bilingual (English/Spanish) support. This role assists students and recent graduates in making informed educational and career choices, developing job-related skills, and achieving their professional goals. The ideal candidate will be dedicated to student success, skilled in career development strategies, and fluent in both English and Spanish. Job duties include, but are not limited to:

  • Career Advising & Guidance: Conducting one-on-one advising on career readiness, job search strategies, resume writing, interviewing, and networking. Helping students define career goals and navigate job markets
  • Bilingual Student Support: Offering advising and workshops in both English and Spanish. Translating career resources as needed and engaging in outreach programs tailored to bilingual students.
  • Workshop Development: Collaborating with the Director and Assistant Director to design and lead bilingual workshops on career topics like job search, LinkedIn optimization, and professional branding.
  • Employer & Alumni Engagement: Fostering connections with bilingual employers and alumni for mentoring and networking. Assisting in coordinating bilingual career events.
  • Resource Development: Maintaining a library of bilingual career resources and contributing to culturally relevant content.
  • Data & Reporting: Tracking and reporting advising activities, assessing program impact, and identifying areas for improvement.

Bachelor’s degree in Education, Psychology, or related field is required. Candidates with a Master’s degree are preferred.  A minimum of one year in career or academic advising is essential. Experience with bilingual/Spanish-speaking populations is also preferred. Candidates must be fluent in English and Spanish along with strong verbal and written skills. Proficiency with career software (Handshake, LinkedIn), Google Workspace, and Qualtrics.  Occasional evening and weekend campus presence required for this position.