Administration – Full-Time
Believing that diversity contributes to academic excellence and to rich and rewarding communities, Caldwell University is committed to recruiting and retaining a diverse faculty, staff, and student body. Candidates from historically underrepresented groups, whose work furthers our diversity, equity, and inclusion efforts, and who bring to campus varied life experiences, perspectives, and backgrounds are especially encouraged to apply.
Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 31 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life.
Caldwell University is an Equal Opportunity Employer and is strongly committed to diversity, equity, and inclusion within its community.
Annual Giving Director, Institutional Advancement (Req.2111)
Caldwell University invites applications for a full-time Annual Giving Director of Institutional Advancement. Reporting to the Vice President for Institutional Advancement, the Annual Giving Director will build and manage a portfolio of current and prospective donors capable of making annual gifts ($1,000 or greater) to Caldwell University. The Annual Giving Director works in partnership with the Institutional Advancement team to identify donors (individual, corporate, community), cultivate donor relationships, and secure support for and increase community visibility of Caldwell University. Job duties include, but are not limited to:
– Collaborating with the VPIA to ensure the development goals are aligned with the organization’s strategic plans.
– Managing a portfolio of annual giving prospects with the responsibility for cultivation, solicitation, and stewardship annually. Meeting measurable targets related to fundraising goals, solicitation of annual gifts and cultivation and stewardship activities to maximize giving potential toward the University’s priorities.
-Managing annual digital fundraising programs by identifying and implementing opportunities for growth in online giving and donor counts with special attention to engagement and retention; setting goals and objectives; and developing action plans to achieve those goals and objectives.
-Conducting a minimum of ten meaningful prospect contacts a month and document them in the CRM database. Identify prospects for larger gifts ($5,000 +) to VPIA or designee on a routine basis.
Bachelor’s degree with at least three years of prior Annual Fund experience or related fundraising experience. Proficiency using fundraising software, Google Suite, and Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) is preferred. Experience using DonorPerfect software and in higher education/hospital also preferred. Applicants must demonstrate measurable success in achieving fundraising goals and working knowledge of social media and relevant technology skills. The role also entails the ability and willingness to travel within the local area.
Director, Development (Req.2112)
Caldwell University invites applications for a full-time Director, Development. Reporting to the Vice President for Institutional Advancement, the Director will build and manage a portfolio of current and prospective donors capable of making significant gifts ($10,000 or greater) to Caldwell University. The Director works in partnership with the VPIA to identify donors (individual, corporate, community, government, and foundation), cultivate donor relationships, and secure support for and increase community visibility of Caldwell University. Job duties include, but are not limited to:
-Collaborating with the VPIA to ensure the development goals are aligned with the organization’s strategic plans.
-Engaging in a minimum of 25 meaningful contacts per month. Cultivating and stewarding relationships to maximize giving potential toward the University’s priorities. Renew and increase donor support.
-Providing opportunities for engagement by connecting, in coordination with VPIA, key members of the campus community including but not limited to the President, Administration, Board of Trustees and faculty to donors and prospects.
– Planning and executing innovative ways of increasing funding while meeting fundraising goals.
-Actively seek opportunities to be involved in the external community to represent Caldwell University, share its mission, and cultivate and steward relationships for future support.
A Bachelor’s degree and a minimum of eight years of progressively responsible development experience are required, with a strong working knowledge of the principles and practices of major gift fundraising. The ideal candidate must possess excellent presentation, organizational, interpersonal, and writing skills. Proficiency using fundraising software, Google Suite, and Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) is preferred. Experience in higher education or hospital settings is also preferred.
Admissions Counselor, Undergraduate (Req.2100)
Caldwell University invites applications for a full-time Undergraduate Counselor. Reporting to the Director of Undergraduate Admissions, the Undergraduate Counselor is responsible for representing the Admissions Office at various events, processing and reviewing applications for admission, and communicating with students and parents regarding the admissions process. Job duties include, but are not limited to:
-Attending college fairs and individual school visits at high schools and community colleges
-Attending and assisting with admissions activities for campus events.
-Reviewing applications; making general acceptance decisions and referring freshman connect and denies to the Director; inputting evaluation and student information into the database. Maintaining accurate and up-to-date information on systems.
-Corresponding with prospective students regarding admission applications via telephone, e-mail and written communication. Answering inquiries and interviewing prospective students.
-Maintaining up to date knowledge of University academic programs, support services, financial aid and billing procedures.
-Managing all facets of special student categories (i.e. international, music/art programs, health affiliation, dual degree, honors program)
-Meeting with and conducting tours for parents and students.
-Prospective student, applicant and inquiry data entry
-Developing relationships with high school counselors, parents, and prospective students.
Senior Staff Accountant (Req.2091)
Caldwell University invites applications for a full-time Senior Staff Accountant. Reporting to the Controller, the Senior Staff Accountant will be responsible for performing accounting transactions and do balance sheet reconciliations. The Senior Staff Accountant will be the CU’s budget coordinator. The annual preparation of the 990 will also be the responsibility of the Senior Staff Accountant. The Financial recording and reporting of the Development transactions will also be a primary duty of the Senior Staff Accountant. The Senior Staff Accountant will assist the VP of Finance with ad hoc analysis as needed. The Senior Staff Accountant will work independently and collaboratively with other colleagues and his/her supervisor. Job duties include, but are not limited to:
-Processing reconciliations, fixed assets and construction into the general ledger. Maintaining and updating the general ledger module.
-Serving as a back-up position of the Universities Accounts Payable process.
-Reconciling Prepaid, Accrual expenses, and ABA Center receivables to the general ledger.
-Assisting in monthly general ledger account analyses and preparing the assigned tasks for monthly close.
-Coordinating preparation of the annual CU budget.
-Reviewing and ensuring proper accounting of transactions from Development.
-Performing tasks such as creating wire transfers, processing immediate and void checks, check inquiries, etc using access to the bank website.
-Annual preparation of the 990 and ensure timely completion.
-Be a part of the finance team to assure that annual audits are successfully completed.
Bachelor’s degree in accounting required. Must have at least two years’ experience in accounting or a related field. The candidate must be extremely proficient in Microsoft Excel.
IT Network Administrator (Req.2093)
Caldwell University invited applications for a full-time IT Network Administrator. Reporting to the Systems Administrator, the IT Network Administrator will be responsible for ensuring the stable, secure, and efficient operation of the university’s network. The Administrator manages network devices, ensures equipment complies with configuration and security standards, troubleshoots, and resolves network and endpoint issues, and assists with upgrades, monitoring, and incident response. The Administrator supports the campus wired and wireless networks as well as remote connections and networks. Job duties include, but are not limited to:
- Network Maintenance: Ensuring the smooth and efficient operation of the organization’s computer networks by monitoring performance, troubleshooting issues, and implementing necessary upgrades or repairs.
- Configuration Management: Configuring and maintaining network devices such as routers, switches, firewalls, and access points to meet security and performance requirements.
- Network Security: Implementing and maintaining network security measures to protect against unauthorized access, data breaches, and other security threats.
- User Support: Providing technical support to users experiencing network-related issues, including connectivity problems and network usage guidance.
- Backup and Disaster Recovery: Developing and implementing backup and disaster recovery plans to protect critical network resources and data in case of network failures or disasters.
- Network Monitoring: Monitoring network performance and reliability using network monitoring tools to identify and address performance bottlenecks and other network-related problems proactively.
- Documentation: Maintaining accurate documentation of the organization’s network infrastructure, including network diagrams, configuration files, and user manuals.
- Compliance: Ensuring that the organization’s network infrastructure complies with relevant regulatory requirements and industry standards by implementing security controls and conducting regular audits.
- Collaboration: Working closely with other ITS teams and departments to coordinate network-related activities and projects, ensuring network requirements are met.
- Training and Education: Staying up-to-date on emerging technologies, trends, and best practices in network administration and providing training and education to other IT staff and end-users.
Bachelor’s or master’s degree in computer science, Information Technology, or a related field. Candidates should demonstrate the ability to install and configure network switches, routers, access points. They must have the ability to monitor network traffic and devices along with the ability to identify, troubleshoot, and resolve performance and configuration issues. Must be able to lift up to 50 lbs. Attend work as scheduled and/or required including nights, weekends, and on-call for after hours emergencies.
Knowledge of fundamental network services such as DHCP, DNS, and NTP required. Candidates must also have the ability to implement basic cybersecurity controls, assist in incident response, and identify and resolve network issues pertaining to end-user devices. A combination of education and experience may be considered in lieu of degree requirements.
Applicants with two two years’ experience related to the duties of the position are encouraged to apply. Candidates with experience with Cisco Meraki Networks switches, routers, access points, and firewalls, including deploying network assets across an enterprise network, troubleshooting and resolving DHCP, DNS, and NTP issues, familiarity with cybersecurity controls and incident response, as well as adeptness in identifying and resolving network issues pertaining to end-user devices are preferred. Knowledge of network routing protocols and ability to train end user device support staff are also necessary.
Campus Safety Guard Supervisor (Req. 2090)
Caldwell University invites applications for a full-time Campus Safety Guard Supervisor. Reporting to the Director of Campus Safety and Security, the Campus Safety Guard observes and reports potential safety risks, provides a presence on campus, and complies with University policies and procedures. The Campus Safety Guard will be responsible for building access, parking safety, and maintaining knowledge of all Emergency Operation Procedures. The Campus Safety Guard will provide assistance and protection to persons and property in and about university owned buildings, campus grounds, and parking areas. Job duties include, but are not limited to:
-During an assigned shift, patrol campus to observe, recognize, and report conditions that may affect public safety or University policy.
-Ensuring compliance with rules and regulations, as set by Caldwell University, and in accordance with federal, state and local guidelines conducting patrols, security checks, traffic enforcement, building safety, and access control.
-Providing a daily campus safety presence and ensuring building access and protection.
-Conducting initial investigations and complete incident reports, as needed; preparing forms neatly, accurately, and completely.
-Monitoring parking areas and enforce parking policy guidelines. Issue written University Parking Summonses.
-Scheduling Campus Safety Officers in accordance with established shift protocols.
-Monitoring security camera system, operate access control system, test safety equipment, and serve as Campus Security Authority as outlined by the Clery Act.
-Assisting the Director of Campus Safety and Security as needed.
High School diploma required. Associate degree preferred or a minimum of five years in police/security. Candidates must hold a SORA certification, or be able to obtain one prior to employment. Applicants must also be AED certified, CPR licensed, and First Aid certified.
Campus Safety Guard (Req. 2088)
Caldwell University invites applications for a full-time Campus Safety Guard. Reporting to the Director of Campus Safety and Security, the Campus Safety Guard observes and reports potential safety risks, provides a presence on campus, and complies with University policies and procedures. The Campus Safety Guard will be responsible for building access, parking safety, and maintaining knowledge of all Emergency Operation Procedures. The Campus Safety Guard will provide assistance and protection to persons and property in and about university owned buildings, campus grounds, and parking areas. Job duties include, but are not limited to:
-During an assigned shift, patrol campus to observe, recognize, and report conditions that may affect public safety or University policy.
-Ensuring compliance with rules and regulations, as set by Caldwell University, and in accordance with federal, state and local guidelines conducting patrols, security checks, traffic enforcement, building safety, and access control.
-Providing a daily campus safety presence and ensuring building access and protection.
-Conducting initial investigations and complete incident reports, as needed; preparing forms neatly, accurately, and completely.
-Monitoring parking areas and enforce parking policy guidelines. Issue written University Parking Summonses.
-Developing and maintaining professional relationships with local law enforcement and fire officials.
-Monitoring security camera system, operate access control system, test safety equipment, and serve as Campus Security Authority as outlined by the Clery Act.
-Assisting the Director of Campus Safety and Security as needed.
High School diploma required. Associate degree preferred or a minimum of five years in police/security. Candidates must hold a SORA certification, or be able to obtain one prior to employment. Applicants must also be AED certified, CPR licensed, and First Aid certified.
Director, Career Planning and Development (Req. 2084)
Caldwell University invites applications for a full-time Director of Career Planning and Development. Reporting to the Associate Dean for Academic Support, the Director is responsible for providing the leadership and fiscal oversight to ensure that students have the necessary tools and training for their professional futures. The Director will create and manage programming, events and services to engage a diverse body of undergraduate students, graduate students, and alumni in career readiness and development. The Director will be an innovative and vision-oriented leader. Job duties include, but are not limited to:
-Responsible for a comprehensive program for career exploration and planning, major advising, self assessment, job, internship and graduate school resources. Counseling and advising students and alumni on major selection, career readiness competencies, related skill development, and graduate school preparation. Engaging in ongoing professional development.
-Maintaining current technological expertise and keeping abreast of technology changes and advances related to the career development field. Overseeing on-line career management systems; career and major exploration programs, relevant database systems, etc. Reviewing and assessing career-related technology, and managing licenses and renewals. Responsible for the development and maintenance of the Career Planning and Development website and online career resources.
-Managing academic internship program, working collaboratively with Assistant Director. Advise students regarding possible sites and requirements. Overseeing collection of learning agreements and related records. Communicating with faculty and employers; evaluate experiences, and review/update policies and procedures.
-Overseeing and assisting in coordination of special campus programs, career internship, and graduate school fairs, prepare for fair events, etc. Developing and presenting career-related programs and workshops for classes, student clubs, Accepted Students Day, etc. Maintaining career development certificates on Bb. Overseeing marketing and promotion of events, programs and internship and job opportunities to current students. Overseeing production of targeted emails and communication to students, employers and faculty.
-May teach a career-related course or a section of the First-Year Experience course for undergraduate students. Conducting outreach to and assisting with development of programs for undecided students. Assisting with new student and parent orientation sessions.
-Coordinating with Alumni Affairs, Development, faculty, and other departmental initiatives to create and strengthen alumni and corporate ties and to explore opportunities for students (e.g., internships, funding, mentoring). Assisting in tracking post-graduation plans, including employment and/or continued education.
-Developing and maintaining relationships with employers in fields that support the University’s areas of study. Maintaining knowledge of employer expectations, marketing trends, and emerging job sectors.
-Preparing annual assessment reports and department budgets and evaluating progress. Tracking the success of events and programming. Report out as requested.
-Supervising the assigned staff.
Knowledge equivalent to a Master’s Degree in Business, Counselor Education, Higher Education, or a related field plus three to four years of effective experience. Must have business and industry experience and strong technology skills. Occasional evening and weekend hours are required. Applicants must possess proficiency with Microsoft Office, Google Drive, career management platforms such as Handshake, survey software (e.g., Qualtrics). Knowledge of career assessment tools (e.g., Strong Interest Inventory, FOCUS-2), learning management systems (e.g., Blackboard), Canva, and the role of social media in the job and internship search are needed for this position.Experience with supervision and team building and event planning preferred.
Academic Coach (Req.2065)
Caldwell University invites applications for a full-time Academic Coach. Reporting to the Associate Dean, Advisement and Retention, the Academic Coach will be assigned to students with STEM majors. The Academic Coach will assess each academically at-risk student’s study habits, barriers, and difficulties and create a structured approach in supporting their academic advancement through effective learning strategies. This grant funded position is available beginning December 1, 2021- October 1, 2026. Job duties include, but are not limited to:
-Assisting students with the following areas: creating short and long term goals, concentrating, conquering procrastination, using study time productively, motivating, establishing study plans, managing time, note-taking, preparing for tests, reading strategies for college, solving problems.
-Scheduling an initial meeting with students to assess their strengths and weaknesses. Create an action plan for the student based on their needs. Regularly check in to evaluate student progress both in-person and online. Thoroughly document each student meeting.
-Reviewing students’ academic work and providing feedback.
-Creating online modules for students to access best practices.
-Assisting with exam proctor for the Office of Accessibility Services.
-Connecting students to tutoring services and resources.
-Conducting academic preparation workshops for faculty and students.
Masters degree in education, counseling, social work, or higher education or related fields plus one to two years of experience in advising, mentoring, or academic coaching is required. Must be fluent in English and Spanish. Experience with working with academically at-risk students is also required. Current NJ State Certification as Learning Disabilities Teacher or Consultant and/or experience in higher education is preferred. Prior experience working with students in STEM fields is helpful. Occasional evenings and weekends will be needed. The successful candidate will possess the ability to listen and determine an effective action plan to assist students in academic success, have excellent oral communication, interpersonal, and writing skills and will be able to work in a highly collaborative work environment.
Assistant Director, Retention Initiatives, Grant-Funded (Req.2064)
Caldwell University invites applications for a full-time Assistant Director, Retention Initiatives. This position is funded by a Title V grant that runs from April 2024 and ends September 2028. Reporting to the Vice President for Academic Affairs, the Assistant Director, Retention Initiatives is responsible for developing and implementing comprehensive programs and initiatives designed to enhance student experiences with an emphasis on the first two years of student college careers promoting overall student retention at the university. While the Assistant Director will work with all students, the special focus will be given to at-risk students. Job duties include, but are not limited to:
First-Year & Second-Year Experience Programming:
-Collaborating with academic departments, student organizations, and other campus units in developing and implementing engaging programs and activities with an emphasis on first-year and second-year students.
-Focusing on programming that fosters academic success, social integration, and a sense of belonging within the university community.
-Examples may include: first-year seminars, mentorship programs, peer-led study groups, social events, workshops on study skills and time management, and cultural immersion activities.
Retention Initiatives and Data Analysis:
-Working with faculty, advisors, and other staff in identifying trends and factors impacting student success and retention, especially for at-risk populations and first- and second-year students.
-Analyzing student data to identify at-risk students and proactively developing targeted interventions to support their academic progress and well-being.
-Assisting in the development and implementation of data-driven retention initiatives to address critical student needs and improving retention rates.
-Monitoring and evaluating the effectiveness of retention programs and recommending adjustments as needed.
Collaboration and Communication:
-Building strong relationships with key stakeholders across campus, including faculty, academic advisors, student life professionals, and other departments, to ensure a coordinated approach to promoting first-year and second-year student success.
-Developing and maintaining clear communication channels with students, faculty, and staff to keep them informed about upcoming programs, resources, and retention initiatives.
-Advocating for the needs of first-year and second-year students at university committees and meetings.
Masters ‘ degree in Higher Education Administration, Student Affairs, Educational Psychology, or a related field is preferred. Candidates with experience working with students in a higher education setting for two years are highly desired. Applicants with a Bachelor’s degree with relevant experience in student support services or higher education administration will also be considered. Proficiency in Microsoft Office Suite, student information systems along with fluency in Spanish are preferred. This position may require some evening and weekend work to accommodate student schedules and events.
Retention Coordinator, Grant Funded (Req. 2062)
Caldwell University invites applications for a full-time Retention Coordinator. This position is funded by a Title V grant that runs from April 2024 and ends September 2028. Reporting to the Associate Dean, Advisement and Retention, the Retention Coordinator is responsible for supporting student success and retention efforts. Job duties include, but are not limited to:
Data Management and Reporting:
-Maintaining accurate and up-to-date student records relating to academic progress and enrollment status. Maintaining accurate Leave of Absence and University Withdrawal records.
-Coordinating and implementing the University’s progress reporting, placement testing, summer boot camps, absence reporting, midterm grade reporting, etc. processes.
-Entering, updating, and verifying data in the student information system.
-Generating reports on student retention metrics and trends to inform decision-making and program development.
-Assisting with the preparation of official documents and correspondence related to student retention initiatives.
-Analyzing data in the retention software, report results.
Communication and Collaboration:
-Working closely with academic advisors, academic coaches, and other staff to ensure the flow of information and efficient execution of retention efforts.
-Proactively reaching out to at-risk students and providing personalized support services, such as academic advising, peer tutoring referrals, and connection to campus resources (e.g., mental health counseling, financial aid assistance).
-Developing and launching retention mini-campaigns designed to provide reminders, scaffolding, and support of the at-risk students.
-Responding to inquiries from students, faculty, and staff regarding student retention data and procedures.
-Assisting with the development and distribution of communication materials related to student retention initiatives.
-Developing and maintaining positive relationships with students to foster a sense of belonging and support within the university community.
Support for Retention Programs:
-Assisting with coordinating and implementing student outreach campaigns designed to encourage academic success and continued enrollment.
-Preparing materials and maintaining records associated with early intervention programs for students at risk of academic difficulty or withdrawal.
-Providing basic academic advising and resource referrals to students experiencing academic challenges.
Administrative Duties:
-Performing general clerical tasks such as filing, photocopying, data entry, and maintaining office supplies.
-Assisting with the organization and preparation of retention-related meetings and events.
Bachelor’s degree in a relevant field is preferred. Candidates with an equivalent combination of education and experience will be considered. Candidates must have a minimum of one year of experience in a data entry or administrative role. Proficiency in Google Workspace and Google Tools is also required. Fluency in Spanish is preferred.
Assistant Director of Multicultural Student and Academic Programs (Req.2058)
Caldwell University invites applications for a full-time Assistant Director of Multicultural Student and Academic Programs. This grant funded position runs from April 2024 and ends September 2028. Reporting to the Vice President for Academic Affairs and the Vice President for Student Life, the Multicultural Assistant Director is responsible for developing and leading all multicultural programming activities and overseeing climate improvement work in support of project initiatives.
Job duties include, but are not limited to:
– Providing Leadership, Vision and Management for all Campus-wide multicultural programming; advising all Multicultural Student Organizations.
– Launching and analyzing climate surveys, reporting on the results to campus constituents.
– Collaborating and partnering with University Cabinet, faculty, staff, and students to create, support, and promote the annual campus-wide calendar of programs, events, and celebrations. Planning and executing data-driven student-centered programming to increase cultural competency, diversity, inclusion, equity, sense of belonging, and justice (DEIBJ) on campus. Contributing to retention efforts on campus.
– Working with the Title V Project Director, HR and the Co-Chairs of the Center for Teaching and Learning to develop and offer training schedule for faculty and staff on DEIBJ issues. Conducting 3-4 faculty and staff trainings per year on DEIBJ issues in academic settings.
– Collaborating with the co-chairs of the Social Justice Institute to organize and offer the annual symposium. Maintaining online and social media presence for the Social Justice Institute. Helping the Institute to promote and execute social justice initiatives.
– Collaborating with the Manager, Digital Communications and Content to maintain appropriate social media and online presence of Title V grant-related activities. Collecting data and providing information on attendance of the events, gathering feedback on the events, and reporting the data to the Cabinet regularly.
Master’s degree in higher education, counseling or related field plus three to five years of effective experience. Experience in working with diverse populations. Fluency in Spanish is preferred. Experience creating and facilitating large scale events and professional development sessions is preferred. Occasional evening and weekend hours are required.
To apply: